best payroll solutions for small businesses

Thanks to its intuitive dashboard and easy controls, you can do this without any formal training. Also, it has a myriad of reporting tools for time tracking and monitoring. We explored 15 different payroll services before choosing the top eight listed here.

best payroll solutions for small businesses

However, to check the prices, you have to fill up a short form so that their customer executives can get in touch with you. The good news is that you get a 1-month free trial before making the final purchase. Managing payroll software can be a gigantic task that no one looks forward to. In fact, the payment of accurate salaries or wages is one of the more complex parts of most accounting systems. Prices, specifications, availability and terms of offers may change without notice.

Switching Payroll Providers Made Easy

Backed by 40 years of experience, our award-winning U.S.-based customer care team is here when you need them, six days a week, by phone, email or live chat. Payroll taxes, known officially as employment taxes, are the taxes, required by state and federal law, that an employer must deduct QuickBooks or “withhold” from an employee’s earnings. Payroll taxes are made up of income tax, social security taxes, and Medicare taxes. QuickBooks payroll offers the first three months at 50% off or a 30-day free trial. ADP assesses each business’ needs individually, on a case-by-case basis.

However, they have stated that pricing for a business paying 10 employees would likely start at around $150-$180/monthly, depending on the plan and additional services purchased. SurePayroll offers an easily navigated payroll dashboard that provides access to all payroll features. The application has simplified the payroll entry process, minimizing the amount of data entry needed.


OnPay includes a full suite of HR tools with its payroll services for no extra charge. It also offers an employee self-service portal, where employees can see their paystubs and year-end tax forms. They can also update their banking information or their address, saving time for your staff and ensuring your payroll records are up to date. In recent years, many payroll services have started offering additional HR services, such as onboarding tools, employee benefits management and HR compliance. Additionally, some payroll services give your business access to a dedicated human resources professional who can help you navigate HR issues. Most online payroll services allow you to pay employees by direct deposit, paper checks and prepaid debit cards. You can use Square Payroll to process payroll for W-2 employees and 1099 contractors.

This is somewhat unusual in the online payroll software industry, where most companies charge a monthly base rate plus a monthly per-employee fee. Paycor’s model might prove cost-prohibitive for smaller businesses, but it could save midsize and large businesses some money as they continue to expand. Your dedicated customer Online Accounting service team can offer tax advice or general guidance. These reps not only ensure your payroll tax compliance, but can also offer tips to save time and money on your reporting and filing processes. Gusto handles all payroll and payroll tax responsibilities for both W-2 employees and 1099 freelancers and contractors.

These options help save you time and effort so you can focus on what’s important — your business. For some businesses, this isn’t ideal as CPAs don’t typically specialize in payroll or offer things like integrated time tracking. It keeps things simple, and they have a trusted relationship with their bookkeeper or accountant, and they want to keep it that way. Small business is an ambiguous term that can apply to a lot of different size companies, usually from one to fifty employees. There are many smaller businesses, though, that rely on their bookkeeping or accounting firm to handle their payroll. We give a no tax penalty or fee guarantee – Your payroll and payroll taxes are done right the first time, or we accept responsibility.

Citi Trends, for example, is an urban-style retailer of clothing and household goods. They operate in 31 states and employ more than 5,5000 workers with big plans for future expansion. ADP was able to integrate with their company and technology, allowing Citi Trends’ payroll team to focus more on their employees than paperwork. If you receive a federal, state, or local payroll tax penalty from an error, we’ll help resolve it and reimburse any penalty and interest cost. Approve payroll when you’re ready, access integrated employee services, and manage everything in one place.

It’s always important to make sure that you have the right customer service options in case something goes wrong—and even more so, to help you with any payroll compliance concerns. They will take care of payroll and compliance for you, and they offer an array of reports to help you understand your company’s payroll better. Plus, if you want additional features, Paylocity also has best payroll solutions for small businesses online integrations with retirement providers, wellness plans, and point-of-sale systems. If you have one to 49 employees, it’s a great solution for payroll and taxes, business insurance, 401s, and HR management. Paychex is a cloud-based, mobile-friendly service that comes with a high-quality support team, available 24/7, to help you out with any complex questions or issues.

best payroll solutions for small businesses

For advanced capabilities, Workforce Management adds optimized scheduling, labor forecasting/budgeting, attendance policy, leave case management and more. You need a payroll service that can help manage your employees’ payroll no matter where they are. Alternatively, you can invite your employees to enter their own information for self-service onboarding. Square best payroll solutions for small businesses Payroll has a great mobile app for managing payroll from anywhere. They’ll also cover any migration costs from your old payroll provider. That’s because they don’t charge you more for multi-state filings the way many other payroll services do. From Iowa to New York, you’ll be able to conduct payroll for your employees no matter where they are in the country.

Throughout each stage of this process, you’ll need to comply with constantly changing regulations – a task that can be difficult without the expertise of a payroll provider like ADP. Review all employee time for this pay period — and with Time and Attendance from ADP, employee hours are automatically added. “Not only are we spending less time and getting much more accurate and complete data, but our costs are down even more than we anticipated.” For startups and established companies that just need basic payroll done right. We provide payroll, global HCM and outsourcing services in more than 140 countries. Whether you operate in multiple countries or just one, we can provide local expertise to support your global workforce strategy. Explore our full range of payroll and HR services, products, integrations and apps for businesses of all sizes and industries.

Cyber Liability Insurance

Payroll can be a challenge for small business owners who love challenges but are busy running their company. Priyanka specializes in small business finance, credit, law, and insurance, helping businesses owners navigate complicated concepts and decisions. Since earning her law degree from the University of Washington, Priyanka has spent half a decade writing on small business financial and legal concerns.

best payroll solutions for small businesses

ADP Workforce Now is an efficient payroll system designed exclusively to handle the duties of mid-sized organizations. ADP workforce accurately and efficiently processes all the payroll data while including all the schedules accounted for, unique functions, and work hours, among others. However, if you want to buy its full-service plan, then it would cost you $20 per month.

Because of these flexible payroll options for small businesses, we chose QuickBooks Payroll as the best payroll service for small businesses. Square combines payroll data with applicable trial balance tax rules to ensure tax compliance and help you meet filing deadlines. Gusto offers four service plans, which range from $19 to $149 per month plus $6 to $12 per employee per month.

And, since you’re reading this article, that means it probably won’t fulfill your needs. But the All-Access Package adds a lot of useful HR bonuses to Deluxe Payroll.

Lastly, the standalone Full Service Payroll solution’s base price is $24 per month, and each additional user costs $4. This software can help you simplify and automate the process of paying your employees. From computing deductions and benefits to producing payslips, these SaaS products will allow you to reduce cycle times while ensuring calculation accuracy. In fact, payroll software is among the top must-have SaaS apps for small businesses. Customizable reports, multi-level access, itemize employee pay statements (bonus, reimbursement, deductions + wage garnishments).

Such a process ensures that a business only pays for the features that it needs. ADP also gives the option to drop or add a feature in the plan as the company grows and modifies. The varying plan is immensely beneficial as it enables the online payroll system to match the pace of the business. Intuit Enhanced Payroll offers a robust and efficient setup that you can do easily for accurate processing of payroll data. It provides a capable and reliable solution to manage the payroll of employees and pay taxes simultaneously.

Square Payroll: Best For Payroll Tax Preparation

Editorial content from The Blueprint is separate from The Motley Fool editorial content and is created by a different analyst team. The Self-Service plan runs $19.99/month plus a $4 per employee fee, while the Full-Service plan is $29.99/month, plus a $5 per employee fee. Get clear, concise answers to common business and software questions. Product Reviews Unbiased, expert reviews on the best software and banking products for your business.

It streamlines payroll by automating the preparation of tax forms based on the data that already exists within your system. It also offers a straightforward payroll processing routine, making it easy to ensure all types of employees are paid promptly. Paychex is a full-featured payroll service that manages payroll processing and tax obligations. The company offers a flexible payroll schedule, with weekly, biweekly, semimonthly and monthly options. Paychex can also manage all types of employees, including part-time W-2 workers, 1099 contractors and freelancers. If you have even one employee then these payroll services are typically worth the cost just for the amount of time and risk they will save you and your business.

Leave a Reply

Your email address will not be published. Required fields are marked *